Community groups are initially set up with two or three key people working informally together.
However, to apply for funding, a committee of those responsible for making decisions needs to be formed and a constitution or set of rules put in place (we can provide templates).
The people who started the group often become the first committee and adopt the constitution. Other people join the group as members and the committee hold meetings to make decisions and follow the guidance agreed to in their constitution.
The committee’s responsibilities for decision making, coordinating activities and ensuring that funding/resources are shared between the whole committee.
But groups normally have three key roles.
- The Chairperson who leads meetings and is the public face of the group
- The Secretary who organises and takes minutes of meetings
- The Treasurer keeps and reports to the committee on the accounts
Usually, the minimum number of committee members required is three and the maximum is twelve but there are no hard and fast rules.
Some model constitution templates may stipulate a number of committee members so look carefully to ensure it meets your group’s needs before you adopt it.
Committee responsibilities include:
- Setting the group’s aims and plans for the future
- Holding regular meetings where members can express their ideas and opinions
- Working to ensure that the best interests of the people you are supporting are always at the forefront of any decision-making
- Having enough resources including volunteers and funding to carry out the agreed work effectively and safely
- Being well managed and organised.
Opening a bank account
In order to receive funding for your group you will usually need to open a bank account. Having a bank account is the best and safest way to look after the group’s money.
The account should be opened in the name of the group, and you will need at least two unrelated members of the group to act as signatories.
Most banks and building societies offer special accounts for small voluntary and community organisations. They also usually offer free banking as long as your account is in credit.