Tag Archive for: training

From funding to social media via strategy – training available to all groups.

Thanks to some funding Support Cambridgeshire received from the Cambridgeshire and Peterborough Combined Authority, the partnership recently set up three exciting new training opportunities. These are open to all organisations across the county, whether you are a member of one of the CVS’s or not.

The program kicks off in August with ‘Writing funding applications—a practical workshop’ delivered by Hunts Forums’ Senior Development Officer Kathy Shaw. This in-person training will give those new to the funding application process the hints and tips they need to write a winning application.

This will then be followed by training on ‘How to effectively run your social media’, where Costanza Drago, our social media expert, will be looking at the things you need to know about when working in the world of social media.

Finally, we have a Strategy-Making workshop that Ali Lyons will deliver. This training was well-attended in the past, and we are excited to open it up to all Cambridgeshire organisations.

The training is given in person at Hunts Forum’s main building, The Maple Centre. There is free parking and easy access from the A14/A1. You can receive directions HERE.


Details and how to book can be found below.

Writing funding applications – a practical workshop

14 August 2024

10:00 – 15:00

the Maple Centre, Huntingdon



How to effectively run  your social media

10th September 2024

10:00- 13:00

The Maple Centre, Huntingdon



Strategy Making Workshop For Voluntary Sector Organisation

24th September 2024

9:30 – 15:30

The Maple Centre, Huntingdon


NEW! On-Demand video – Funding Application Tips

We have recently added a new on-demand session to our portal, this one centers around attracting volunteers.

What is a Committee? Roles and Responsibilities

Slide 1

Welcome to this introduction to roles and responsibilities within committees, for small charities and voluntary groups by Support Cambridgeshire, a partnership between CCVS and Hunts Forum.

This short online module will give you an understanding of what a committee is, the roles and responsibilities within a committee, as well as some tips for success.

It is supported by a transcript and guidance links, that will take you to additional resources and information.

Slide 2

What is a Committee?

Every community group or organisation (most are Associations) and registered charity has a governing body, a group of people that manages its affairs or leads it into the future.

Slide 3

Most community associations and all charities have a constitution (or set of rules). A section of this defines the committee, including its size and how often it should meet.

Slide 4

The committee tends to be drawn from members of the association and is elected by them, usually at an annual general meeting (AGM). A very small group may meet informally and have no elected committee.

In this instance the entire association is the management committee and so are responsible for managing its affairs. Many associations with modest aims and activities run very successfully like this.

Slide 5

There are often different roles within a committee, and I will talk through these during this module.

Although responsibilities may vary within a committee, all members have the same legal and financial responsibilities.

Slide 6

Roles within a committee

The Chair

The chair is a trustee with a specific role on the board, they are elected or appointed, the main responsibilities of the chair are to

  • lead meetings of the committee, acting as the chair, moving the meeting forward.
  • Ensure clear policies and priorities, keeping you on track.
  • Act as the main spokesperson, for example, representing you group at functions, meetings or in the press.
  • takes urgent action (but not decision-making unless authorised) between meetings when it isn’t possible or practical to hold a meeting.
  • Then also, depending on the size of your group, supporting, and supervising the staff or chief executive and acting as a channel of communication between the board and staff team.

The responsibilities listed aren’t exclusively roles for the chair, but this gives you an understanding of what the role can include.

Slide 7

In addition to chair, some boards have the specific role of vice-chair.

The vice-chair’s role varies from charity to charity. In some charities the vice-chair acts as a deputy for the chair, taking on the chair’s role when the chair is absent. In others, the vice-chair is the ‘chair in waiting’ or ‘chair designate’ and will take over the chair’s role in the future.

Slide 8

There is also the Treasurer.

Generally, the treasurer helps committees carry out their financial responsibilities.

They might do this by:

  • presenting financial reports to the board in a format that helps the board understand the charity’s financial position.
  • advising the board on how to carry out its financial responsibilities.
  • working with professional advisors
  • overseeing the preparation and scrutiny of annual accounts

In small charities they take on some or all day-to-day financial duties, such as book-keeping, budgeting, and preparation of reports.

The work of the treasurer can vary significantly, depending on the size of your group or charities.

Slide 9

Then there is also the secretary.

Not all groups will have a secretary role, but it can help ensure that someone is taking lead on the admin and organisation of committee meetings.

They would generally be responsible for

  • Recording the decisions of the Committee
  • Ensuring minutes and papers are sent out in advance of meetings and that rooms are booked, or online meeting requests sent.
  • Dealing with any correspondence on behalf of the group.

You might also have sub-committees, depending on the size of your association or charity, to help you tackle particular tasks or topics.

More detail on these roles can be found on this web page, including links to template role descriptions.

Slide 10

What are the shared responsibilities of a committee?

Members of a committee are essentially a team that have joint responsibility for keeping a community group or charity on track.

For example, it is important to review your activities to ensure you continue to deliver what you were set-up for. The way you are involved will depend on the size of your group or charity.

Examples include:

Following your rules

Whilst some committee members might lead on elements, all should be familiar with your constitution. The constitution will set out things such as how often meetings should take place or who is entitled to attend.

Planning events & activities

If you are a small charity or association, members of the committee will likely play keys roles in the day to day running of your group’s activities, as well as making decisions about your future and finance’s.

Finance & Fundraising

Every committee member is responsible for making sure that the association accounts for its money properly. Fundraising is also an important task. This can include working out a basic budget and how your groups will raise funds.

Policies and procedures

Depending on what your group do, you will need policies and procedures to ensure you are doing it safely. Common policies needed by groups include health & safety, data protection and safeguarding. More information about policies is included within this module’s transcript.

Equal opportunities

Equal opportunities is something that should underpin everything that your group does, from running it’s activities to running its committee. The committee should ensure that is welcoming and considerate to all members and that all voices are heard and respected.

Insurance and liability

You will need to make sure you that have the right insurance in place, depending on what your group does. You can watch ‘introduction to insurance’ 0n-demand module for more information on this.

Get help if needed

Remember that you are not alone, and you’re not expected to know everything. Get expert advice if you need it and talk to your local CVS for support.

You can watch our ‘what trustees do’ on-demand module for more information on the responsibilities of trustees.

Slide 11

In summary, here are some tips for running successful committees.

  • Stay open and welcoming, this can help you develop the skills on the committee and bring in new viewpoints and ideas.
  • Think about how you can develop your committees’ skills or whether there are skills gaps you would like to recruit for
  • Can you offer flexibility, for example, can you arrange meetings at time that will suit people that are working or have caring responsibilities
  • Make sure meetings are constructive & to the point, that different opinions are valued, and everyone is treated with respect
  • Try to ensure the committee stay in the loop & get involved, this will help you move ideas forward and make the most of the team
  • Know, remember, prioritise the group’s purpose, this should be what you always go back to
  • And act as ambassadors, the committees can help raise awareness of your group, so be proud and champion what you do.

Slide 12

We hope that you have found this module helpful. Please do contact us on info@supportcambridgeshire.org.uk if you would like further support. Thank you.


Guidance links: 

NEW! On-Demand video – Attracting Volunteers & What is a committee?

We have recently added a new on-demand session to our portal, this one centers around attracting volunteers.

Attracting volunteers

This session is an introduction to the duties of charity trustees and it is one of a number of recordings we have produced around setting up and running a small charity or association. 

Free training for those supporting those struggling with the cost of living crisis

Anjela  Jones from the Adult Early Help Team at Cambridgeshire County Council will be delivering the sessions online using Teams.

The 1 hr session will cover:

  • What support is available
  • How to signpost to this support
  • Where to find information about the support available.

 Times and dates: the same session is offered on different days:

Tue 20th December      10:00 -11:00 am

Wed 11th January ‘23   2:00 -3:00 pm


Please register your interest by completing this online form here

If you have any questions relating to this training please contact  time.credits@cambridgeshire.gov.uk

Free safeguard training for all

Many don’t know about the Cambridgeshire and Peterborough Safeguarding Partnership Board and the fantastic information, resources and training they offer organisations and groups working across the two counties. Thier website is a fantastic resource, and we encourage all organisations to look through it for advice, guidance or general knowledge because safeguarding is everyone’s responsibility.

Below is a list of up-and-coming training and a link below with a link on how to book. You might also be interested in their SWAY training and resources.


Date   Course   Time  
22nd November 2022 Self-Neglect and Safeguarding Adults 10:30 – 12:30
22nd November 2022 Update from the Safeguarding Adults Partnership Board 13:30 – 15:00
24th November 2022 Early Help – Back to Basics 09:30 – 12:30
24th November 2022 Hoarding and Safeguarding Adults at Risk 10:30 – 12:30
6th December 2022 An Introduction to Child Criminal Exploitation 10:30 – 12:30
8th December 2022  Safeguarding Adults and the Mental Capacity Act 10:30 – 12:30
13th December 2022 Early Help – Back to Basics 13:00 – 16:00
15th December 2022  Introduction to Child Neglect 10:30 – 12:30

For more details about the courses and to book a place on any of our training, please visit Multi-Agency Safeguarding Training | Cambridgeshire and Peterborough Safeguarding Partnership Board (safeguardingcambspeterborough.org.uk)

Funding, fundraising and income webinars and workshops

Funding For All offer free virtual webinars and virtual conferences which are open to all to attend.

All events can be booked via Eventbrite – https://fundingforallkent.eventbrite.co.uk

These events run throughout the year so it is worth following them and signing up to as many as your can.


The Gas Safe Charity add more dates to their online course

The Gas Safe Charity provides free hour-long Zoom training course to raise awareness of carbon monoxide risks, aimed at front line staff who provide support to vulnerable people in their own homes. They have added new dates to our sold-out programme, including some into September. The UK is facing a fuel poverty crisis, which will increase the risks of carbon monoxide poisoning. They want to help front line staff and volunteers to be more aware of these risks and help prevent poisonings.

The Gas Safe Charity continues to offer more of its popular and free carbon monoxide awareness workshops. Aimed at front line staff and volunteers, they help people who work in the homes of vulnerable people be more aware of the risks and to help prevent poisoning from taking place.

The interactive workshop lasts an hour.

To find out more and to book please click on this link: https://www.eventbrite.co.uk/e/115618952399

About the Event 

You may not really have thought about carbon monoxide (CO) risks in your day to day work, both to your clients and to you. There is a duty of care to both of you. This online, hour long workshop is aimed at front line staff and volunteers from social care, NHS, FRS, and voluntary and private sectors working in the UK who visit vulnerable people in their homes every day.

The Think CO online workshop will tell you more about the sources, signs and symptoms of carbon monoxide poisoning, how to help prevent it and what the implications are to you and your client. In particular, we focus on long term, low level risks which can have serious consequences and help you spot and address the risks. As more vulnerable people are spending time at home, the risks increase.

The online workshop is a mix of presentations, scenarios and practical exercises. Only the presenters will be on video, but participants can ask (or type) questions as we go along. The Chat function also enables you to answer questions and respond to real scenarios.

We expect the workshop to last just over an hour, but there will be an opportunity to ask further questions at the end. We will send you a Zoom link at least 24 hours before the workshop starts.

Support Cambridgeshire Events Cancelled until May

Due to the current situation around Covid-19, the agencies that are part of Support Cambridge have agreed to cancel events until the end of April.

Within this time staff will be working from home, Please visit each organisations website to be advised the best way to make contact with the relevant staff.

Hunts Forum: www.huntsforum.org.uk

CCVS: www.cambridgecvs.org.uk

ACRE: www.cambsacre.org.uk